Property Helix Features

  • Property Database (Complex / Building / Unit)
    Keep organized by tracking essential data on all of the units, buildings and complexes under your management. Access your database of information securely from anywhere via the internet.

  • Tenant Database
    Efficiently track your tenants with current contact information and associated lease and unit information. Quickly view account and payment information for any tenant in your properties.

  • Lease / Lease History Database
    Maintain a full history of all leases, sub-leases, roommate changes, etc for all of your properties. Easily track lease terms, prices and conditions.

  • Key Checkout System
    Know who has your keys and who has not returned them for all buildings and units.

  • Maintenance Request Management w/ contractor database
    Manage maintenance request and contractor workflow with this tracking system. See a complete history of all maintenance requests on any unit.

  • Correspondence Tracking
    Keep a full log of correspondence with each tenant / unit.

  • Reporting
    Access a variety of reports regarding information in your database.

  • Account Balances / History

  • Full Tenant Communication Management System (email & form letters)
    Send out mass emails to different buildings, complexes, and / or units via email or post depending on tenant preference. Save hundreds of man hours by quickly processing late letters and other notifications with the click of a button.

  • Accounting Interface

  • Website Integration
    Securely make selected portions of information viable to current tenants and prospective tenants on your website.

  • Secure Employee Access & Permissions System
    Distribute management tasks amongst specialized employees in your organization.

Public Website Features

The public website is an optional add-on to the Property Helix Management System. Websites are built on the Markup Factory web publishing system, which provides comprehensive content management capabilities for your entire website.

  • Apartment Search & Listings
    Feature all of your available listings on your own website. Use existing properties and advertisements to promote the website. You will be able to easily maintain an up-to-date list of available rental properties on your public website. Prospective tenants will be able to quickly search for and find available apartments matching their needs.

  • Online Maintenance Request
    Take maintenance requests through your website and direct the requests via email to the appropriate person.

  • Apartment Comparison
    Prospective tenants will be able to browse your website and compare different listings in a side by side chart showing square footage, a list of included amenities, and price. Prospective tenants will also be able to add in competitor’s listings and save the list for later retrieval.

  • Apartment Finder Express
    Automated Apartment Matching Service – The prospective tenant registers on your website and establishes parameters for a desired apartment. Your website automatically sends out notices to the prospective tenant as you list matching apartments on your website. You are automatically notified of the match.

  • Online Account Access
    • Tenants can register to login and see their account balance
    • Tenants see if their roommates have paid
    • Automated sub-lease initiation
    • Automated roommate change initiation

  • Online Rental Applications
    Initiate the rental application process through your website.

  • Request a Showing Feature
    Schedule apartment showings via email through your website.


Simplify Your Office

Import Units
Create Leases
Enjoy Paperless Office

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